D. Requirements for Authorisation

Contents

1 Introduction

2 Who is eligible to become an Authorised Examiner

3 Authorised Examiners (AEs) Responsibilities

4 How to Apply to become an AE

5 Receipt of Application by DVSA

6 Additional Requirements before a Site is Authorised to Test

7 Mandatory Roles and Training


1. Introduction

An Authorised Examiner (AE) is the organisation that operates and manages one or more VTSs and is responsible for controlling the quality of testing carried out.

Except in the case of a ‘sole trader’ the AE is not a person but a legal entity (e.g. a company, partnership or a local authority).

A Designated Council (DC) is a Local Authority authorised to carry out MOT tests.

Note: Unless stated DCs are treated the same as AEs within this document.

This document sets out the requirements to be met when applying to become an AE or DC.

It is intended to assist with the application process by providing the information required on how to start a

new application or to apply for a variation to an existing authorisation.

Normally an application to become an AE is made in conjunction with an application for a VTS.

However, DVSA will accept an application to become an AE without a link to a Tester or an approved Vehicle Testing Station (VTS).

In all cases applicants should be conversant with their responsibilities.

Before final authorisation to test is granted an AE must demonstrate compliance with all requirements.

This document covers:

• Who is eligible to become an Authorised Examiner?

• What are the AEs responsibilities?

• How to apply.

• What is the application process?

• What supporting documentation is required?

• The additional AE requirements necessary in relation to a site application.

• What are the MOT Testing Service mandatory roles?

Dependant on the nature of your application you may also need to refer to other documents, these include the;

• Requirements for Authorisation for a Vehicle Test Station (All Classes);

• Requirements for Authorisation Class 1 and 2;

• Requirements for Authorisation Class 3 and 4;

• Requirements for Authorisation Class 5;

• Requirements for Authorisation Class 7;

• Application for MOT Authorisation Form (VT01).

2 All applicants should be fully aware of the requirements before completing and returning an Application for MOT Authorisation Form (VT01).

3 The application must be made by the legal entity that holds full control and responsibility for MOT testing functions.

Authorisations are granted in accordance with the conditions applicable to the authorisation.

These conditions include compliance with the requirements set out in The MOT Testing Guide (6th Edition) and appropriate Inspection Manuals

(as amended) together with any additional specific conditions contained within the written authorisation notice.

AEs are in law fully responsible for ensuring that statutory MOT testing at all their VTSs is carried out to the required

standard and in the manner instructed by DVSA.

Failure to comply with the authorisation requirements for the MOT Service may lead to your application being rejected.

4 An AE entity may be authorised without access to approved facilities however,

before authorisation to test is granted an AE must have an approved testing facility.

Authorisation of an AE and Approval of a Vehicle Test Station (VTS) may be done using a single application form;

the specific requirements for a VTSs’ approval are set out in Requirements for Authorisation for a Vehicle Test Station (All Classes) document.


2. Who is eligible to become an Authorised Examiner

Authorisation to carry out MOT testing will be granted only to applicants who can satisfy DVSA that they are of good repute,

as defined in Appendix 7 Convictions and Repute, and where applicable that their premises,

equipment and personnel meet the required standards.

1. An application may be made for appointment as an AE by: a.

a Sole Trader;

In the case of a sole trader the AE would be the person making the application, and who must sign it.

b. a Partnership;

a. In the case of a partnership the AE would be the partnership itself (e.g. the partnership of F Bloggs and A N Other)

and the application is to be signed by a person 'duly authorised' by the partnership to do so.

Confirmation that the person is 'duly authorised' in a form of a statement to that effect signed by each of the

partners will normally be required together with a copy of the current partnership agreement.

c. a Company;

a. In the case of a company, the AE would be the company itself,

not the directors or company management staff regardless of who owns the company and who the directors are.

The application is to be signed by any person 'duly authorised' by the company to do so.

Written confirmation that the person is 'duly authorised' signed by an 'officer of the company' is required.

A copy of the current registrar of company's record showing details of officers of the company will also normally be required to validate the confirmation.

d. a Designated Council; A Designated Council being the Council of a County, of a District or of a London Borough or (in Scotland)

a Unitary Authority or Island Council of a region or of an Islands area, or The City of London.

Note: Any authorisation by DVSA allows only the legal entity authorised to provide the testing service.

If a company is reconstituted in a way that leads to a new company registration and number being issued

then it will be regarded as a new entity and a new authorisation is needed.

If, in a partnership, a partner leaves or joins the partnership this becomes a new entity and a new authorisation is needed.

The same is true in the case of a sole trader who either takes on a partner or forms a company.


3 Authorised Examiners (AEs) Responsibilities

Contents

3.1 General

3.2 Premises and Equipment

3.3 Access by DVSA Staff

3.4 Security

3.5 Testing Responsibilities

3.6 Cessation for Disciplinary Reasons

3.7 Changes to Businesses

The main responsibilities of the AE are outlined below, further details on the administration of the MOT Service can also be found

in The MOT Testing Guide (6th Edition). It is important that you understand all that is required to be an AE before signing the application.


3.1 General

1 AEs are held fully responsible for the actions of their staff and others acting on their behalf or with their agreement,

all such staff must be adequately supervised and fully conversant with their testing duties. For a partnership or company,

all partners or directors and officers of the company are equally responsible.

Each authorised entity is required to have an Authorised Examiner Designated Manager (AEDM) (see Section 7).

The responsibilities of Testers are set out in Section E.

2 Every new AE is required to have at least one person, the AEDM, who has attended a DVSA approved MOT Managers Course (see Section 7.1).

3 AE’s must notify DVSA immediately in writing of any conviction of an individual involved in the MOT scheme under their authorisation, this includes:

• AEP’s

• AEDM’s

• AED’s

• Site managers

• Site admin

• Testers For conviction definitions see Appendix 7 Convictions and Repute

4 The extent of an AE's liability for vehicle damage is set out in Regulation 14 (1) of the Motor Vehicles (Tests) Regulations 1981 (SI 1981 No 1694)

as amended. AEs must not display disclaimers against liability for loss, damage or injury caused while vehicles are in their custody for MOT tests

and must ensure that no vehicle presenter is asked to sign any such disclaimer. Appendix 4 describes fully the scope of AE's liabilities.

5 AEs are advised to be members, or become members, of a Chartered Trading Standards Institute (CTSI) approved code of practice.

Details of approved codes can be found on the TSI website.

Membership of an approved code requires compliance with certain standards and trading ethics and DVSA may consider such VTS as

low risk MOT operations, resulting in reduced regulatory checks. DVSA is committed to providing the public with information relating to

Vehicle Testing Stations in order that they are able to make an informed choice and part of this information will include details of any

code membership.


3.2 Premises and Equipment

1. After approval of the site, every AE must, at all times, properly maintain the premises,

facilities and testing equipment at all the VTSs for which they are responsible. The facilities and equipment include the following:

a. all facilities and equipment that were present at the time of the VTS's approval and any additions or alternatives

that were agreed with DVSA by prior notification;

And

b. all facilities and equipment required by any mandatory upgrade introduced by DVSA.

2. All testing equipment must be kept in good working order and measuring apparatus must be kept

calibrated in accordance with DVSA’s requirements.

Testing must stop on any class or type of vehicle,

if any mandatory item of equipment falls out of calibration or malfunctions in a way that could prevent

a test being properly conducted on that class or type of vehicle.

3. An AE must apply to DVSA for approval prior to the changes being made for the following:

• Addition of test classes

• to replace or modify any fixed test equipment that will alter the approved dimensions or layout

• alter the building or the layout of equipment The AE can apply using the VT01 application form on gov.uk.

Supporting drawings should be enclosed with the application.

No proposed change will be acceptable if it reduces clearances or dimensions (including those for access) below

the limits specified in the Requirements for Authorisation or, for features approved only as `acceptable variations',

below their existing values.

Any ‘like for like’ changes to fixed test equipment must be notified to DVSA using the ‘Change testing equipment’

link on the vehicle testing station page on the MOT testing service.

Provided the notification has been given, the AE can proceed to have the equipment installed and use it.

The changes will be checked by DVSA at the next visit. If the changes do not meet the Requirements for Authorisation

approval may not be given.

The renewal of mobile testing equipment does not have to be notified to DVSA provided that the replacement is on the

current DVSA approved list and will not affect the range of vehicles that can be tested.


3.3 Access by DVSA Staff

1 AEs must allow the inspection of their testing arrangements, equipment, facilities, records, and the checking of their Tester's competence,

re-examinations of recently tested vehicles by DVSA staff at any time during normal working hours or when the VTS is open.

AEs should always ask to see the official warrant that DVSA enforcement staff carry.

If you have doubts about anyone asking to see official documents, refuse access and call the DVSA Customer Service Centre.

2 AEs must allow their VTSs to be used by DVSA for examining vehicles subject to an appeal or complaint about a test result

provided that 3 days’ notice has been given. The notice period may be reduced by mutual agreement.

DVSA will pay one half of the relevant test fee for the use of the remises and equipment, unless the arrangement is cancelled at least 24 hours ahead.



3.4 Security

1 AEs are responsible for ensuring that blank MOT CT certificates are not accessible at any time to unauthorised persons.

2 The AE shall take reasonable precautions to ensure that all MOT Security Card users safeguard the cards and passwords

for which they are responsible. Outside working hours the security of the MOT Security Card is the responsibility of the card holder.


3.5 Testing Responsibilities

1 AEs must ensure that the MOT tests are carried out without avoidable distraction or interruption and strictly in accordance with the

conditions of their authorisation, which includes compliance with The MOT Testing Guide (6thEdition), the appropriate Inspection Manual

and any other instructions issued by DVSA. They must ensure that, for each test, all assessments of pass/fail criteria are made, all

appropriate documents are signed and all database input details are confirmed by the Tester who carried out the test.

AEs must ensure that assistance is always available to Testers for those parts of the test that require it.

2 AEs must offer an appointment to test any vehicle of a class within their authorisation at the earliest practicable date and time,

with consideration for their existing MOT workload and customer requirements.

3 All appointments made for vehicles without a current MOT certificate must be recorded in writing.

The record must include the vehicle's registration mark (VRM), the date and time of the appointment and the name of the person making it.

This record must be kept for at least 3 months after the date of the appointment.

4 An AE must not carry out an MOT test on a vehicle if it is of a class or type of vehicle which they are not authorised to test,

or a type of test they are not authorised to carry out, or the vehicle cannot be accommodated within the test facilities.

He must tell the vehicle presenter immediately of any such circumstances, pointing out that consequently the test cannot be carried out.

5 Full details of reasons for refusal to test are contained the respective MOT Inspection Manuals

6 Any individual presenting a vehicle


3.6 Cessation for Disciplinary Reasons

1 DVSA, on behalf of the Secretary of State, has the discretionary power to take disciplinary action against an AE,

including cessation of the authorisation. Failure to adhere to the Requirements of Authorisation may result in disciplinary

action against the AE and/or the Tester

2 When the AE is a sole trader the responsibility for taking action to ensure that the authorisation is operated in accordance

with the Secretary of State's requirements and the penalties for failure to do so falls on that person.

With partnerships and companies, however, individuals must ensure correct operation of testing. The responsibility therefore falls

not only on the company or partnership but also on the following individuals:

a. in the case of a company, all the officers of the company and any other person 'duly authorised' by the company to sign

applications and other similar documents relating to the authorisation;

b. in the case of a partnership, each partner and any other person 'duly authorised' by the partnership to sign applications

and other similar documents relating to the authorisation

3 Where the authorisation of the AE operating at a particular site has been ceased, for disciplinary reasons as above,

anyone wishing to apply for authorisation at that site must be able to show that they are sufficiently independent from the former AE,

partners or officers of the company. The maximum acceptable involvement of the former AE is as a landlord.

The former AE shall not be involved in any way with the management or responsibility of any authorisation.

However, they may continue as a tester if their nomination has not been ceased. In particular, because of the matrimonial

relationship and property rights, it is improbable that the spouse of the former AE, partner or officer of a company

would be considered sufficiently independent.


3.7 Changes to Businesses

1 DVSA must be told within 7 working days about any significant changes to the control or operation of the business.

Failure to notify such changes within this period may be treated as a shortcoming under Section I. For further information

on changes to business please refer to Section B3.

2 A company that continues to operate under the same registration and company number may continue testing provided

that any changes to the officers of the company or change in the relationship to any parent company have been notified to DVSA in writing.

3 It is possible for the AEDM, or other appropriate roles, to update some authorisation details directly,

(e.g. telephone and fax numbers, email and correspondence addresses) via the MOT Testing Service.

Any other details must be notified to DVSA in writing.

4 The AE can cease the nomination of a Tester. In the case of a multi-site AE, this cessation may be from all sites,

a selection of sites, or a single site. A cessation by one AE or DC does not affect any current or future nominations by other AEs.

DVSA must be notified by recording the change of details on the MOT Testing Service.


4 How to apply to become an AE

4.1 Application

An AE (DC) is the legal business entity that operates and manages one or more VTSs and is responsible for controlling

the quality of testing carried out.

With the exception of a Sole Trader the AE (DC) is not a person but the legal entity, for example a partnership, a company or local authority

1 All applications must be made on an Application for MOT Authorisation Form (VT01). All relevant sections should be completed

and the form returned to DVSA along with the relevant enclosures.

2 Those applying should not submit their application until confident that they will fully meet all the requirements as set out,

further detail of the requirements are contained within the Motor Vehicle (Tests) Regulations as amended,

The MOT Testing Guide (6th Edition) and other sections of the Applications Pack (as appropriate).

Note: Your failure to supply the required documents applicable to your application may lead to your application being delayed or refused.

4.2 Supporting Evidence

1 Personal Verification Checks and Declaration of Non-Conviction

You must provide a declaration of non-conviction supported by a basic Disclosure and Barring (DBS) certificate for each person

proposed to be involved within the Authorisation this includes all company directors, partners, or sole traders and the AEDM.

The declaration of non-conviction must be signed along with the DBS check details sections completed or copy of certificate attached.

A basic DBS check verifies an applicant’s identity based on the evidence provided and can confirm they are free from any unspent convictions.

Note: For more information on applying for a basic DBS check please visit https://www.gov.uk/request-copy-criminal-record

A ‘criminal conviction’ is a judgement made by a court that a person or company is guilty of any offence.

The penalty imposed may range from an absolute discharge through to imprisonment.

This does not include ‘fixed penalty’ offences. You must inform DVSA, in writing immediately of any convictions,

as defined in Appendix 7 Convictions and Repute, that occur between the date of application and authorisation of that application,

and there on after.

Note: If following approval, it is brought to DVSA’s attention there are any unspent convictions that have not been disclosed,

this may result in the cessation of authorisation to carry out statutory testing. Cessation may occur even though the conviction

would no longer be considered but would have led to refusal on the initial VT01 application.

2 Declaration of Non Conviction

In the case of a company you must provide a Declaration of non-conviction for the company. A ‘criminal conviction’ is a judgement

made by a court that a person or company is guilty of any offence. The penalty imposed may range from an absolute discharge

through to imprisonment. You must inform DVSA, in writing immediately of any convictions,

as defined in Appendix 7 Convictions and Repute, that occur between the date of application and authorisation of that application,

and there on after.

Note: If following approval, it is brought to DVSA’s attention there are any unspent convictions that have not been disclosed,

this may result in the cessation of authorisation to carry out statutory testing.

Cessation may occur even though the conviction would no longer be considered but would have led to refusal on the initial VT01 application.

3 Partnership Agreement

A copy of the partnership agreement signed by all partners must be provided

4 Companies Act 2006

If the applicant is subject to the Companies Act 2006 you will need to demonstrate the following information;

• the corporate name; or

• the name of each partner; or

• the individual person's name; and

• in relation to each person named, an address at which documents can be served. in all:

• the places where you carry on your business and where you deal with customers or suppliers;

• business letters;

• written orders for the supply of goods or services;

• invoices and receipts;

• written demands for the payment of business debts.

Note: For more information on the requirements of the Act, please visit the Companies House web site at http://www.companieshouse.gov.uk

5 The company number of the business to provide access to the Companies House record of Appointments that confirms that all the listed applicants are known to Companies House

6 Trained AEDM

Every new AE is required to have at least one person, the AEDM, who has achieved a Level 3 Award in MOT Test Centre Management

which covers testing responsibilities, administrative arrangements, disciplinary and appeal processes. See section 7.2 for further information.

7 Bankrupt or Sequestrated

A person that is adjudged bankrupt or, in Scotland, has his estate sequestrated is not eligible to apply whilst this status remains.

For applicants that have been subject to this order, within five years of the application date, DVSA require either a copy of the

Certificate of Discharge or an independent declaration to confirm that you are no longer under these restrictions.


5. Receipt of Application by DVSA

5.1 Approval in Principle (AIP) given

5.2 Delays in authorisation

5.3 Authorisation Granted

5.4 Intent to refuse the Authorisation or the Designation

1 If the information supplied in the application form and enclosures is satisfactory, DVSA will progress the application.

Where the application form or enclosures are incomplete, they will be returned to the applicant with details of the additional information required.

2 After reviewing the application and following appropriate enquiries and possible inspections the applicant will be informed in writing

of the outcome of DVSA’s considerations, which will have one of the following results;

a. Approval in Principle (AIP) given;

b. Authorisation/Designation granted;

c. Intention to Refuse notified.


5.1 Approval in Principle (AIP) given

1 Where the requirements for authorisation/designation are not met but with reasonable changes they can be met,

the applicant will be given written Approval in Principle (AIP). This will list items to be complied with before authorisation/designation is

granted, and will include a time limit after which the AIP will expire. Final approval will only be given when all the required changes

(or agreed alternatives) have been made.

2 Where the applicant is not prepared to comply with an item, or items, listed they must notify DVSA as soon as is possible,

and before the expiry date of the AIP. The application will then be dealt with as in 5.4 below.


5.2 Delays to Authorisation

1 To reduce the number of dormant applications, all applications will be reviewed periodically. A letter will be sent by recorded delivery,

seeking evidence of good intent (which could be a letter confirming the application is proceeding).

This review will be carried out during the 6th month after receipt of the application and a 1 month period given for the reply.

If no reply is received or the reply is such that the terms of the initial AIP are no longer valid, then the original application

will be terminated without further notice.


5.3 Authorisation Granted

1 When DVSA is satisfied that:

a. the Requirements for Authorisation have been met;

b. the AE or an appropriate person within the partnership or company has attended the MOT Managers Course;

c. Prospective Testers have satisfied DVSA that they can be included on the list of Testers;

d. a quality management system (if applicable) has been agreed.

e. Authorisation will be granted or, in the case of a council's application, Designation will be recommended. This will always have a standard

set of conditions but may be subject to additional conditions specified in the Authorisation/Designation letter.

2 It is emphasised that responsibility for ensuring that premises and equipment comply with other relevant Acts, Regulations, Bylaws, Health

and Safety at Work requirements, etc., rests with the applicant.

3 DVSA publishes information on gov.uk about authorised VTSs. This includes your trading name, address and phone number to assist

the public in finding a VTS in their area. DVSA will provide information when requested under the Freedom of Information Act.

Personal information will not be included in these requests. Information regarding an Authorised Examiner, VTS or its staff

may also be supplied in response to a request from other enforcement agencies, for example the Police and HM Revenue and Customs.


5.4 Intent to refuse the Authorisation or the Designation

1 Where the Secretary of State is minded to refuse the application for authorisation, DVSA will notify the applicant in writing, detailing the

reason(s) why the application may be refused.

2 The intention to refuse may be sent to the applicant at any stage during the application process when it becomes apparent that the

application does not or is unlikely in the foreseeable future to meet the criteria.

3 The applicant may appeal against the intention to refuse to Authorise or Designate. Any appeal must be made in writing to the DVSA Office

that issued the notice and be received within 14 days from the date of the notification of the intention. An informal hearing may be requested

in accordance with the Informal Hearing Notes for Guidance and Code of Practice issued with the notice.

4 If at the end of this appeal period no such appeal has been received DVSA will write to the applicant confirming the refusal to Authorise.

Note: If an application is from an entity or involves individuals that have been subject to cessation for disciplinary reasons, that application will

not normally be considered until shortly before the cessation period expires. As such there can be no “intent to refuse” until the cessation

period has expired.

5 If at any time in the application process the applicant considers he cannot, or refuses to, meet the conditions he may give written notice to

this effect to DVSA. On receipt of the applicant’s letter DVSA will confirm intent to refuse authorisation.


6 Additional Requirements before a Site is Authorised to Test

6.1 MOT Testing Guide and Inspection Manuals

6.2 Evidence of Sole Use

6.3 Test Appointments

6.4 Testers

6.5 Quality Management

6.6 IT Equipment

DVSA will accept an application to become an AE without a link to a Tester or an approved VTS, however before final authorisation to test is

granted an AE must demonstrate compliance with these requirements. The following additional requirements are required to be in place at each

site to be approved.


6.1 MOT Testing Guide and Inspection Manuals

1 On line access to the MOT Testing Guide (6th Edition) and the relevant Inspection Manuals for all the classes of vehicle for which

authorisation to test is available.

6.2 Evidence of Exclusive Use

1 Evidence that the applicant has the sole use of the proposed MOT facility, including the test bay and reception area/office.

This evidence should be provided as a solicitor’s letter, supplied on headed paper, which specifically confirms ownership of the premises

or lease or rental agreement. The statement must confirm:

• The applicant has the legal right to operate within the premises.

• Either that the applicant is the owner of the land or that an enforceable lease is in place between the applicant and the owner of the land.

• The applicant has exclusive use of the premises for MOT testing,

including the testbay, test facilities, office, security equipment, waiting, viewing, and reception areas.

If required DVSA may request that the applicant supplies the documents listed as follows:

a. If the applicant is the site owner:

Copies of documents from the land registry, confirming that the applicant is the registered owner of the land. If a land registry entry

is not available alternative proof of ownership must be accompanied by a written explanation from a solicitor.

b. If the applicant is not the site owner: Evidence that the applicant has the right of exclusive use of the premises, in the form of a lease,

rental agreement or licence. The following needs to be included in the document:

i. the rent to be paid for the premises;

ii. specific mention that the prospective AE has exclusive use of the premises and facilities necessary for MOT testing.

iii. evidence that the person or body granting the lease (the lessor) owns the site, or that the lessor's lease for the premises allows

sub-letting or assignment of all or part of the lease to someone else;

iv. written confirmation from a solicitor that the lease is a proper and enforceable legal document.

Note: Irrespective of whether the applicant is the site owner or not, an applicant may provide written confirmation from a solicitor that

a proper and enforceable lease is in place, in lieu of the document. This may, at DVSA discretion, allow a time limited approval

of authorisation until suitable documents are provided. Failure to provide these documents by the time specified by DVSA will

result in a suspension of authorisation until the requirements have been fulfilled.


6.3 Test Appointments

1 Arrangements for making MOT test appointments by telephone and by personal visit.

AEs must offer an appointment to test any vehicle of a class within their authorisation and that can be safely accommodated on their

MOT equipment at the earliest practicable date and time bearing in mind their existing MOT workload.


6.4 Testers

1 The AE has identified at least one Tester or prospective Tester and they have satisfied DVSA that they can be included on the list of Testers.


6.5 Quality Management

Managing Quality

1. AEs are responsible for the quality of testing within their garage or garages.

2. Others – most notably testers also have a responsibility upon them associated with this, but it is for AEs to ensure there are adequate

systems for the management of the quality of testing at their garage or garages.

3. To that end AEs must ensure an adequate system of Quality Management at each of their VTSs. Such a system will need to be tailored

to meet the individual circumstances of the VTS or VTSs (such as number of VTSs, volume of test, numbers of testers, experience of staff) –

but in all cases its objective must be the same; to best ensure that MOT testing is conducted to consistently high standards.

4. In operating systems – AEs should always remember that sometimes things will go wrong. A successful quality management system is one

that identifies things going wrong in a timely way – and helps the AE put things right. A quality regime that never identifies things going

wrong is unlikely to be working effectively. Where things are found to be going wrong, then it is key to record this and show what has been

done to prevent reoccurrence.

5. Going forward, much of DVSA’s focus in identifying how well garages are managing quality will come from reviewing their quality

management system. This will mean that it is necessary to document the system and how it operates. This need not be an onerous task

– and, again, needs to be proportionate to the size and complexity of the AE’s operation.

6. The overall quality management system should always include the following elements.

a. People

b. Training

c. Procedures

d. Equipment

e. Assurance

f. Improvement

g. The following sections describe the requirements for these in a little more detail.

7. People This should include policies for recruiting staff, probation criteria and policies around what you will do when there are quality failings.

This will also include information about Site Managers where they are used. Where AEs do have a responsibility across sites there would be

an expectation that Site Managers are suitable individuals with suitable training to do their job.

8. Training This will include what checks you will do to make sure that all of your staff have the necessary training –

both mandated training from DVSA, but also any other training they need to safely work in your garage.

It may include a link to your people policy – so that there is clarity on what you expect from your staff in terms of their own personal development.

It would be expected that such a system should be designed to ensure that all staff conducting MOTs have followed the in year training and

passed the assessment.

9. Procedures You need to ensure that your staff know how MOTs operate in your VTSs – what documents to use, how to access information such

as manuals, how bookings are operated etc.

10.Equipment. This needs to ensure that all relevant staff understand how to ensure equipment upkeep and calibration, that process is clear

and there are clear procedures for dealing with any equipment failures.

11.Assurance This will include the checks you do to make sure that all of your staff have the necessary training – both mandated training from DVSA,

and also any other training they need to be able to understand and implement changes to tester’s manuals, test standards and test results entry.

Also any training they require to safely work in your garage. It may include a link to your people policy – so that there is clarity on what you expect

from your staff in terms of their own personal development. It would be expected that such a system should be designed to ensure that all staff

conducting MOT testing have followed the in year training requirement and have passed the annual assessment.

A procedure needs to be in place to check that at least a sample of MOTs are checked to ensure that the correct routines and procedures are

followed and that the correct standards are applied.

a. An AE may consider implementing an assurance approach which could include a third party or Trade representative. Any third party should cover

aspects relating to MOT test standards and the administrative management of the MOT business. Alternative approaches could be to nominate an

experienced and well regarded tester to conduct the assurance checks, to rotate the responsibility across the team or to partner with neighbouring

garages. It would be expected that all those carrying out assurance checks should be trained as MOT testers. The key factor in whatever approach is

to ensure that all testers have a proportion of tests rechecked by someone who is independent of that tester – so they can have some degree of

objectivity.

b. The frequency of checks may typically be expected to be 1 per tester every 2 months. However, this is based on the average garage throughput of

2-3 tests per day for experienced testers – so should be varied to reflect the volume of tests done or any other special circumstances – such as the

experience of testers. For example if a tester is inexperienced or doing twice the average of 2-3 tests per day you should consider increasing the

checks to once a month.

c. Where a VTS has one Tester it is expected that the AE should also have in place a suitable means of assuring the quality of testing. This could

 

include using a 3rd party assessor, a reciprocal arrangement with a local VTS. Where this is not possible other methods should be used to ensure the

quality of testing e.g. the use of test quality reports to check the testers own performance against the national statistics, noting reasons for

differences and any action taken if appropriate.

d. The assurance processes in place should be subject to regular review, this will enable an AE to monitor the effectiveness and if necessary make changes where required.

e. Assurance checks should include the operation of the VTS and the test quality of the MOT tests carried out by the Testers at the VTS.

f. Whoever is conducting the quality assurance check: i. Closely watch all parts of the test as they are carried out. Or ii. Closely observe the testing

process and conduct a full re-examination of the vehicle to check standards application.

g. Once the Tester has completed the test, which will be the subject of a QC check any difference in the test result, test standards or

observed defects must be discussed and resolved prior to confirmation of the test result on the MOT Testing Service.

h. The result of the assurance check must be recorded – including any agreed action. That agreed action could be additional training, a garage

development session or any other appropriate action. The key thing here is to show that corrective action is taken.

i. Where unusually high numbers of failings are found – then it would be expected that the frequency of checks is increased until such time as it is

evidenced that the problem has now been solved.


12. Improvement

Overall the system needs to demonstrate that things are fixed when they are found wanting. A good quality system will


6.6 Access to MTS

1 MOT Testing Service IT and Associated Equipment

Authorised Examiners are responsible for the supply and maintenance of all IT equipment and internet connection used for MOT testing purposes.

2 Hardware requirements

PC, iMac and laptops

The MOT Testing Service is designed to run on most recent Windows and Mac OS computers and Laptops with:

• a 1GHz processor

• 512 MB system memory

• 20GB hard drive space

• 1024 x 768 screen resolution or above

• a network cable socket (RJ45) or Wi-Fi

Tablets

MOT Testing Service is designed to run on any tablet with screen sizes of 9 inches and above (measured diagonally across the screen).

Internet connection requirements

MOT Testing Service works on internet connections of 0.5Mbps (512 Kbps) and above. The internet connection may be via fixed line,

3G, 4G or satellite.

3 Browser requirements

A suitable ‘browser’ is required to view MOT Testing Service website. These include:

• Chrome (latest version) – supplied by Google and can be used on either Windows or MacOS

• Firefox (latest version) – supplied by Mozilla and can be used on either Windows or MacOS

• Internet Explorer 9 (IE9) and above (IE10 and IE11) – supplied by Microsoft with its latest IT equipment

• Safari 7 – supplied by Apple with its latest IT equipment

4 Printer requirements

An A4 black and white printer is required to print MOT certificates and other documents from the MOT Testing Service.

All printer consumables are provided by the AE/VTS (plain white paper and toner or ink etc)

5 MOT Security Card

An MOT security card is issued to all users who have a Trade role within MOT Testing Service.

The card generates a 6-digit number that will need to be entered every time the user signs into MOT Testing Service. The roles that require a card are:

• Tester• Site manager

• Site administrator

• Authorised examiner designated manager

• Authorised examiner delegate

A user is able to order a security card via the MOT Testing Service once they have been assigned a role.

On receipt of the card it must be activated by the user. The user will then be able to access the functions to carry out the activities

related to their role.

Replacement security cards are ordered via the MOT Testing Service and are posted to the users VTS or home address. Replacement cards are

normally replaced free of charge. MOT Testing Service can still be used while waiting for the replacement card by using user security questions.


7 Mandatory Roles and Training

7.1 Authorised Examiner Principal (AEP)

7.2 Authorised Examiner Designated Manager (AEDM)

7.3 Tester

7.4 Site Manager (SM)

7.5 Quality Controller (QC)

7.6 Security Cards


Introduction

1 For an AE to be authorised and a site to start testing, MOT specific roles must be appointed to individuals. These identify the individuals’

responsibilities with regard to the MOT Service and where applicable, allow them appropriate access to the MOT Testing Service. Not all mandatory

roles require access to the MOT Testing Service.

2 The following mandatory roles are required for the authorisation of a site to test;

• Authorised Examiner Principal (AEP);

• Authorised Examiner Designated Manager (AEDM);

• Tester;

• Site Manager (SM);

• Quality Control (QC).

3 Depending on the size and make up of a business an individual can hold one or multiple roles. The role of AEDM will be appointed by DVSA from the

information supplied in the AE’s application, the remaining roles must be appointed by the AEDM.

4 There are additional non mandatory roles, giving varying levels of access to the MOT Testing Service, which AEs may find useful to aid with the

running of their business.


7.1 Authorised Examiner Principal (AEP)

Authorised Examiner Principals (AEPs) are legally responsible for the entity. Every partner in a partnership; every director in a company or the Sole

Trader in person must complete and submit separate AEP personal details using a VT01.


7.2 Authorised Examiner Designated Manager (AEDM)

1 Every new AE is required to have an AEDM, who has attended a DVSA approved MOT Managers course which covers testing responsibilities,

administrative arrangements, disciplinary and appeal processes. The course is designed to help the AEDM to fully understand the

role within the MOT Service

2 However, the AEDM training requirement does not apply if, when the application was received, the same applicant (i.e. legal entity) was an AE and

authorised before April 1st 1995.

3 Who to Train

a. If the application to become an AE is from an individual he must take on the AEDM role and successfully attended a Level 3 Award in MOT Test

Centre Management or have attended the previously named MOT Managers’ Course or Authorised Examiners’ course.

b. If the application is from a partnership, the partner who will exercise the most direct control over all MOT testing operations must be the one to

perform the AEDM role and successfully achieved a Level 3 Award in MOT Test Centre Management or have attended the previously named MOT

Managers’ Course or Authorised Examiners’ course.

c. If the application is from a company, the director or an officer of the company having direct responsibility for all MOT testing operations at all

sites, must be the one to perform the AEDM role. This person must have successfully attended a Level 3 Award in MOT Test Centre Management

or have attended the previously named MOT Managers’ Course or Authorised Examiners’ course.

d. If the application is from a Designated Council, then a senior council officer having direct responsibility for all MOT testing operations must be the

one to perform this role and attend have successfully attended a Level 3 Award in MOT Test Centre Management or have attended the previously

named MOT Managers’ Course or Authorised Examiners’ course.

e. In the case of large organisationswith multiple sites the AE may nominate the senior manager who has direct responsibility for all MOT testing

operations at all sites, to perform the AEDM role. This person must have successfully attended a Level 3 Award in MOT Test Centre Management or

have attended the previously named MOT Managers’ Course or Authorised Examiners’ course.


4 Timing of Training

Normally, training must be completed before the authorisation can be granted.

In cases where a new authorisation becomes necessary only because a business undergoes one of the changes indicated below, the authorisation can

be granted before training has taken place, provided that a suitable person is trained within 35 working days of the change. Failure to complete the

necessary training within the specified period will result in cessation.

These changes are:

a. A sole trader takes on a partner or forms a company of which he is a director;

b. A partnership splits up but an untrained partner continues the business as a sole trader;

c. A partnership splits up but one untrained partner continues in a new partnership or as a director of a company; the same would apply if more than

one of the untrained partners stayed with the new partnership or company;

d. A partnership that had originally applied for authorisation before 1 April 1995, and therefore did not need to have a trained person, is

reconstituted by the addition or departure of one partner or more and therefore is now required to have a trained person in the partnership;

e. A receiver or manager 'of the body's undertaking' (see later) is appointed for a company;

f. If a company is wound-up or ceases to manage the VTS but the business continues:

i. Under another company with at least one director or officer of the former company;

ii. As a partnership including at least one director or officer of the former company;

or

iii. With one of the directors or officers of the former company as a sole trader.


5 Validity of Training

With two exceptions the training is valid indefinitely. The exceptions are:

a. When an AE has been subject to cessation for disciplinary reasons, the AEDM for that AE may be required to attend a further course before again

being acceptable as a trained person. If the AEDM is judged to have been directly involved in the incident leading to cessation then retraining will be

mandatory. In such cases retraining will normally be permitted only when the AE is eligible for re-authorisation.

b. When an AE is given a Formal Warning under DVSA’s disciplinary procedures, the AEDM for that AE may be required to achieved a Level 3 Award in

MOT Test Centre Management within 35 working days of the date that the AE is notified of the disciplinary action.


6 Applications for Training

A Level 3 Award in MOT Test Centre Management course is booked with a training provider. There is a charge for the course, which varies and is set

by the individual course provider.


7.3 Tester

Every new AE is required to have at least one person, the Tester, who has achieved a Level 2 Award in MOT Testing or previous equivalent DVSA MOT

Testers course, before authorisation to test is granted.

7.4 Site Manager (SM) This is the role responsible for the day to day running of one or more VTSs. The SM can carry out VTS management, and

non-testing functions e.g. assign users within a VTS. Normally there will be only one SM per VTS, however, in some cases there may be a

requirement to have more than one SM listed against a VTS.

Many smaller single site AEs, may well choose to assign the SM role to the AEDM, larger single site businesses may allocate it to another manager or

supervisor. The decision on how many SM roles are needed and to whom they are given is left to the AEDM based on how the business is run.

7.5 Quality Control (QC)

An AE must implement an adequate system of quality management. A QC may be designated from the list of testers at the site or use a Third Party.

A QC must hold a Level 2 qualification in MOT Testing or equivalent for the appropriate class and comply with the requirements for annual

training and assessments. A QC may hold other MOT roles as well.

7.6 MOT Security Cards

All Trade users of the MOT Testing Service will require an MOT Security Card. Individuals must order and activate their MOT security cards before

they can access the MOT testing database. Card holders must not write their user ID, password or answers to their security questions on the card.



D2 Common to All Classes

The Driver and Vehicle Standards Agency, on behalf of the Secretary of State appoints Authorised Examiners and Designated Councils to carry out inspections known generally as MOT tests. This document sets out the application procedure and requirements that must be met.

IMPORTANT: THIS DOCUMENT SHOULD BE READ IN CONJUNCTION WITH THE REQUIREMENTS FOR AUTHORISATION FOR A VEHICLE TEST STATION (COMMON TO ALL CLASSES) AND REQUIREMENTS FOR AUTHORISATION FOR AUTHORISED EXAMINERS.

WARNING:  Applicants are advised not to proceed with alterations to buildings or purchase of equipment, etc, before receiving written approval in principle from the Driver and Vehicle Standards Agency.


Contents:

1 Introduction.

2 How to Apply.

3 Application Enclosures.

4 Requirements for premises.

5 Equipment Requirements.

6 MOT Testing Signs and Notices.

7 Acceptable Variations to Layout and Equipment.


1. Introduction.

1.1 This section details the requirements for those applying to have a site approved as a VTS or seeking approval for changes to an existing VTS. It covers:

• How to Apply

• Application Enclosures

• Requirements for Premises

• Equipment Requirements

• MOT Testing Signs and Notices

• Acceptable Variations to Layout and Equipment


2. How to Apply.

2.1 Applications must be made on the current Application for MOT Authorisation Form (VT01). All relevant sections should be completed and the signed form returned to DVSA along with any requested enclosures as outlined in this section. Where possible application enclosures e.g. plans and drawings, should be supplied in a digital format.

2.2 Those applying should not submit their application until confident that it will fully meet all the requirements, approval to test will only be granted to applicants who also meet the requirements to be an Authorised Examiner or are already authorised.

2.3 The requirements in this section should be read in conjunction with the Class Specific Requirements (for classes approval is sought) and the List of Acceptable Equipment.

Note: If the applicant proposes to carry out building alterations or obtain new equipment, it is recommended that this is not done before DVSA has given approval in principle to the application.


3. Application Enclosures.

3.1 Applications for a new site to be approved for testing or alterations to existing sites will need to be supported by the following evidence;

a) site plan showing the buildings, the location of the testing bay, the access from and to the public highway and the location of the MOT notice board

b) a fully dimensioned drawing of the proposed testing bay, or bays, showing adjacent equipment and parts of the building, the location of the test equipment, the position and dimensions of the entrances and exits, and the area from which the test may be observed

c) planning permission (or an exemption), or written confirmation from the Local Authority or from a solicitor that the existing approval covers MOT testing or garage services and vehicle repair.

Note: The plan and drawings must show that the site will meet the requirements outlined in this section and the requirements for the class(es) approval to test is sought.


4. Requirements for premises

For a site to be considered for approval it must provide the following:

4.1 Premises with:

a) test facilities housed in a weatherproof building capable of being totally enclosed and provide a satisfactory working area Note: not mandatory for Roller Brake Test or Headlamp Aim standing area on Class 3,4,5,7 authorisations.

b) equipment laid out so that testing can be performed effectively. The equipment should be laid out and located so that other garage activities will not affect the proper conduct of the test

c) unobstructed, safe and easy access from the site entrance to the building entrance

d) adequate off road parking

e) a clearly identified weatherproof public waiting room or area from which the whole test can be directly observed without interruption, except for road testing (room for 2 seated people is considered sufficient)

• mirror or camera relayed images may be acceptable if all parts of the test can be clearly observed as it would from an enclosed viewing area with window. Consideration should be given to the quality of image produced by the equipment used including during variable light conditions. The use of recording equipment (CCTV) is unacceptable

• the observation room or area should be identified by a notice and floor markings if applicable. There should also be a notice in reception indicating the presence of a viewing area.

4.2 A test bay with:

a) clear unobstructed access and egress from the entrance of the building

b) vehicle entrances and exits that conform to the dimensions applicable to the class(es) for which authorisation is sought

c) a width which conforms to the dimensions applicable to the classes which authorisation is sought. Minor intrusions such as wall piers may encroach on these dimensions provided vehicle testing is not impeded Minor intrusion: means any part of the building structure or other fixtures which come within the minimum bay outline.

• they must be so positioned that vehicle movement and the recommended method of inspection are not impeded

• items of equipment other than the brake tester console and a desk surface for MOT purposes are not normally permitted

d) headroom which conforms to the dimensions applicable to the class(es) for which authorisation is sought

e) adequate general illumination. There must be sufficient artificial lighting to enable testing to be carried out without difficulty.

4.3 A layout:

a) which conforms to the requirements of the class for which authorisation is sought

b) with at least 600mm clearance between the outer edges of equipment in adjacent bays on side by side layouts

c) with at least 600mm clearance around all parts of a lift, including control boxes

d) with a clearance of at least 1.0m forwards of the non drive on end and 1.5m to the rear of the drive on end of a lift or pit to any entrance/exit door or wall.

MOT Testing Distraction or Disruption.

There is an increased likelihood of distraction and disruption to MOT tests when bays are not separated by walls, etc. from other activities on the premises.

New applicants should be aware that where DVSA considers there may be a risk of testing distraction or disruption, they may be asked to clearly paint the outline of the boundaries of the test bays in 'open plan' workshops/premises

• test bays must then be kept clear of all non-MOT testing activities and equipment when testing is in progress

• existing testing stations that make alterations increasing the likelihood of testing distraction or disruption may be required to comply with the above paragraphs.

5. Equipment Requirements.

5.1 Major Equipment:

a) a means of allowing the underside of vehicles to be properly examined without obstruction or hindrance; (fitted with steering and suspension play detectors on the DVSA List of Acceptable Equipment if an Automated Test Lane (ATL) or One Person Test Lanes (OPTL installation)

b) a testing station may be permitted to have more than one underside inspection facility which share the same brake tester, headlamp testing area and emissions equipment providing

i) the underside facilities are located so that testing can be carried out effectively

ii) the additional underside facility meets the requirements for the class(es) tested and does not adversely affect the standard of the test

iii) if the additional underside facility is used as a headlamp standing area then it must have a dedicated headlamp aim tester unless the rails are continuous across all bays . The facility must also meet all the requirements associated with headlamp testing, including level and calibration certificates

iv) the viewing area has an unrestricted view of all the testing facilities, if this cannot be achieved from one viewing area then additional viewing areas must be provided.

5.2 A headlamp aim testing facility.

5.3 Brake testing equipment.

5.4 Emissions testing equipment. (excluding motor bicycles)

5.5 All testing equipment must be kept in good working order. Measuring apparatus must be calibrated in accordance with DVSA’s requirements. If an item of mandatory test equipment is not re-calibrated by its due date then testing which uses that item will be prevented until the item is re-calibrated.

5.6 Miscellaneous equipment:

a) a tyre tread depth gauge selected from DVSA’s latest List of Acceptable Equipment

b) corrosion assessment tool

c) suitable pinch bars, long and short (N/A classes 1 & 2)

d) a steel tape measure (min extended length 1.0m)

e) suitable wheel chocks for the class(es) of vehicle to be tested (not applicable classes 1 & 2)

f) brake pedal application device from the DVSA List of Acceptable Equipment (only mandatory for ATL & OPTL installations)

g) suitably positioned mirrors or colour camera system for lighting checks (only mandatory for ATL & OPTL installations)

h) a suitable hand held low voltage inspection lamp.

i) a 13 Pin Trailer Socket Test Tool from the DVSA approved equipment list. (not applicable to Class 1 & 2) j) A proprietary leak detection spray which meets BS EN 14291:2004. (not applicable to Class 1 & 2)


6. MOT Testing Signs and Notices.

6.1 The three triangles MOT sign detailed in ‘The Traffic Signs Regulations and General Directions 2016, Schedule 11, diagram 864') must be displayed in a prominent position, no part higher than 4.5m from the ground and no more than one sign on each road frontage.

6.2 The business trading name as described within either the Companies or the Business Names Acts is displayed conspicuous and legibly.

6.3 An MOT notice board with a protective transparent covering so positioned that DVSA notices can easily be read by anyone submitting vehicles for test. The board must be of sufficient size to accommodate at least one A3 Fees poster (Landscape) and one certificate of authorisation (Portrait)


7. Acceptable Variations to Layout and Equipment.

7.1 Provided there is no change in the class of vehicles tested, particular variations will be allowed for Authorised Examiners and applicants as shown below.

a) Existing Authorised Examiners moving their test bay or equipment within their present building(s).

i. the test bay and equipment layout of these existing Authorised Examiners will be considered suitable if they meet the requirements as laid down in section 3 to 5 above, except where it would be impossible to do so without major structural alteration, such as significant work to the roof, floor or load-bearing walls

ii. test equipment requirements will be considered met if the existing Authorised Examiner retains his current equipment. If new equipment is obtained, it must meet the current relevant requirements.

b) New applicants or existing Authorised Examiners moving into previously authorised premises using an existing test bay. Provided a full test has been carried out and a test certificate is issued by a Tester at the site within the previous 12 months.

i. the test bay and equipment layout of new applicants moving into previously authorised premises will be considered suitable if they meet the Requirements for Authorisation (previously Conditions of Appointment) that were current when the site was last accepted. Occasionally, certain updates will have to be complied with i.e. test equipment, tools etc. Advice should be sought from DVSA at the initial inspection – see note below

ii. test equipment requirements will be considered met if the equipment last used for MOT testing is retained, provided that it is still in full working order. However, any changes to required equipment that would have been necessary had the premises been in continuous testing must also be complied with. e.g. as per note below

Note: MOT connected equipment as specified on DVSA’s latest list of acceptable equipment must be used when:

• applying to open a new MOT centre

• reopen a closed MOT centre (this applies regardless of how long its been closed)

• a MOT centre changes from one authorised examiner to another

• replacing previously authorised equipment

• adding an extra test lane

The Salter type brake meter (pull along brake tester) is not acceptable for new or reauthorisations.


Authorised Examiners and new applicants in remote rural areas

7.2 The premises, equipment layout and equipment of Authorised Examiners and new applicants in remote rural areas will be considered suitable if the requirements are met in DVSA’s view as far as is reasonably possible. To be considered for remote rural area status:

a) the premises must be 15 miles or more by road from a testing station that meets the specification as laid down in Section 3 to 5 or as varied by 7.1

b) not more than 350 tests per year are likely to be carried out.


Equipment Awaiting Approval

7.3 Brake and headlamp test equipment will normally be selected from DVSA’s latest List of Acceptable Equipment:

a) all applicants that wish to use any equipment not on DVSA’s List of Acceptable Equipment will be referred to DVSA Headquarters

b) exceptionally, where a manufacturer has sought acceptance of his equipment but DVSA has not assessed its suitability, applicants may use equipment not on the List of Acceptable Equipment, provided the application is supported by

i. a certificate signed by the manufacturer, or recognised agent in the case of imported equipment, that it meets the performance specification and is correctly installed

ii. an undertaking signed by the applicant that he will cease testing until the equipment is replaced or modified if subsequently DVSA decides that it does not meet its specification or it is not correctly installed. (Normally this would be three months).



D3 Class aintroduction1 and 2 Vehicles

INSTALLATION AND EQUIPMENT REQUIREMENTS

November 2009

The Driver and Vehicle Standards Agency, on behalf of the Secretary of State appoints Authorised Examiners and Designated Councils to carry out inspections known generally as MOT tests. This document sets out the additional requirements that must be met for testing Class 1 and 2 vehicles.

IMPORTANT: THIS DOCUMENT SHOULD BE READ IN CONJUNCTION WITH THE REQUIREMENTS FOR AUTHORISATION FOR A VEHICLE TEST STATION (COMMON TO ALL CLASSES) AND REQUIREMENTS FOR AUTHORISATION FOR AUTHORISED EXAMINERS.

WARNING: Applicants are advised not to proceed with alterations to buildings or purchase of equipment, etc, before receiving written approval in principle from the Driver and Vehicle Standards Agency.

THE DIMENSIONS IN THIS SECTION ARE THE MINIMUM REQUIREMENTS FOR AUTHORISATION AS A VEHICLE TEST STATION FOR CLASS 1 AND 2 VEHICLES.

The dimensions of your test bay should take into account the requirements of your business. When considering the contents of this document you should be aware that the equipment and/or layout selected may affect the type of vehicle able to be tested.

Contents

1. Premises and Test Bay

2. General Inspection Area Equipment

3. Headlamp Aim Testing

4. Brake Testing


1. Premises and Test Bay.

1.1 Premises, test bays and equipment will be considered suitable if they meet the requirements laid out in "Requirements for Authorisation for Vehicle Testing Station (Common to all Classes)".

1.2 Test Bay A test bay with:

a) an inspection area at least 3.2m wide x 3.7m long x 2.1m high, which must be substantially level and may include the brake test and/or headlamp aim standing area(s)

b) vehicle entrances and exits at least 2.3m wide and 2.0m high.

2. General Inspection Area Equipment.

2.1 Inspection area equipment will be considered suitable if the following are provided:

a) wheel alignment checking apparatus comprising two straight bars of at least 2.0m long or two strong cords of at least 2.5m long

b) sufficient jacks or stands so that motorcycles without centre stands can have each of their wheels raised clear of the floor independently

Note: The following optional equipment may also be provided:

c) a wheel supporting stand or bench capable of lifting the motorcycle to a comfortable working height

d) a positively located turning plate which allows the steering to be turned freely from lock to lock.

3. Headlamp Aim Testing.

A headlamp aim testing facility will be considered suitable if the following is provided:

3.1 A rail mounted headlamp tester on DVSA’s latest List of Acceptable Equipment Note: Headlamp aiming screens are no longer acceptable for new authorisations.

3.2 A headlamp tester installation with: a) a designated clearly marked vehicle standing area at least 2.5m long, 2.0m wide, certified as flat and level to within ±6mm. The forward edge of the standing area should be positioned so that it is in line with the headlamp tester lens

b) rails certified as being flat and level to within ±2mm and parallel to the forward edge of the standing area. The rails must be straight and the headlamp tester must not have excessive rock

The certificate for ‘a’ and ‘b’ above must show height measurements from a level plane at all intersecting points on a 300mm (max) square grid covering the standing area and at points 300mm apart on the rails, which must be within the limits stated.

It must be signed by a competent person i.e. a surveyor, manufacturer’s representative or agent and include date, status, address of firm and VTS address. A copy must be provided to DVSA for placing on the garage file

c) equipment positioned to take account of the vertical and horizontal location of headlamps tested, the standing area and datum line(s)

d) clearance at the rear of the tester optical head to be at least 600mm

e) the standing area must be durably and clearly marked with a datum line (or lines) at the headlamp tester manufactures operational tolerance limits for positioning the vehicle headlamp in relation to the headlamp tester. A centre line on the standing area at right angles to the datum line is required.

3.3 Headlamp aim equipment operating instructions must be available.

3.4 Suitable arrangements for checking the alignment of the equipment with the standing area must be in place. These may consists of evidence provided by a competent outside agency or by the VTS using the manufacturer's acceptable equipment. Provision must be made for checks to be carried out at no more than 6 monthly intervals and for records to be kept. It is acceptable if an alignment check is within the 6th calendar month in which the alignment was last checked.


4. Brake Testing

A brake testing facility will be considered suitable if the following are provided:

4.1 a calibrated decelerometer on DVSA’s latest List of Acceptable Equipment as approved for Class 1 and 2 testing (mandatory for new authorisations)

4.2 either a calibrated roller or plate brake tester that is on DVSA’s latest List of Acceptable Equipment

4.3 Roller Brake Tester

A Roller Brake Tester (RBT) must be installed so that:

a) it is centrally positioned in an area of substantially level floor (which in good building practice is within ± 12mm of a level plane) at least 4.6m long and 1.2m wide

b) the console is positioned so that it can easily be read by the tester performing the test on the machine.

4.4 Plate Brake Tester

A Plate Brake Tester (PBT) must be installed so that:

a) it is centrally located in a substantially level area, at least 1.5m wide

b) there is an unobstructed area of substantially level floor at least 4m long in front of the measuring plate and a similar area at least 2m long behind it. The width of each area must not be less than that in (a) above and all of these areas must lie within the test bay

c) the measuring plate high friction surface to be flush with the floor.

4.5 Weighing equipment

Suitable calibrated weighing equipment must be available, which may be incorporated into the roller or plate brake tester (weight charts are not acceptable). Separate weighing equipment will be considered suitable provided:

a) it is accurate to ±3%

b) if weighing one wheel at a time, it must have a minimum capacity of 125kg for Class 1 testing or 250kg for Class 2 testing

c) if weighing the whole machine, it must have a minimum capacity of 250kg for Class 1 testing or 500kg for Class 2 testing.

4.6 Additional brake testing requirements

a) operating instructions must be available for the decelerometer and the roller/plate brake tester

b) suitable arrangements for re-calibration of the decelerometer, weighing equipment and either the roller brake or the plate brake tester (whichever is installed). Arrangements for checking calibration may consist of evidence provided either by a competent outside agency or by the VTS using the manufacturer’s acceptable equipment.



D4 Class 3 and 4 vehicles

INSTALLATION AND EQUIPMENT REQUIREMENTS

November 2009

The Driver and Vehicle Standards Agency, on behalf of the Secretary of State appoints Authorised Examiners and Designated Councils to carry out inspections known generally as MOT tests. This document sets out the additional requirements that must be met for testing Class 3 and 4 vehicles.

IMPORTANT: THIS DOCUMENT SHOULD BE READ IN CONJUNCTION WITH THE REQUIREMENTS FOR AUTHORISATION FOR A VEHICLE TEST STATION (COMMON TO ALL CLASSES) AND REQUIREMENTS FOR AUTHORISATION FOR AUTHORISED EXAMINERS.

WARNING: Applicants are advised not to proceed with alterations to buildings or purchase of equipment, etc, before receiving written approval in principle from the Driver and Vehicle Standards Agency.

THE DIMENSIONS IN THIS SECTION ARE THE MINIMUM REQUIREMENTS FOR AUTHORISATION AS A VEHICLE TEST STATION FOR CLASS 3 AND 4 VEHICLES.

The dimensions of your test bay should take into account the requirements of your business. When considering the contents of this document you should be aware that the equipment and/or layout selected may affect the type of vehicle able to be tested.


Contents

1. Premises, Test Bay and Equipment Layout.

2. Underside Inspection.

3. Headlamp Aim Testing.

4. Brake Testing.

5. Emissions Testing.

6. Class 3 Only Testing.

7. Dual Class premises. (Class 3 and 4)

Annex A Layout Drawings


1. Premises, Test Bay and Equipment Layout.

The test bay and layout dimensions stated are the minimumrequirements measured from the inside of walls and doors, as appropriate. If there is a capability to test longer wheel based vehicles i.e. if the lift will accommodate more than 3.35m wheelbase and the headlamp standing area is at the minimum requirements then the headlamp standing area dimensions will take precedence and a 3.35m wheelbase would be the longest which could be tested. If a longer dimension is required then all other dimensions must be proportional to this, i.e. headlight standing area must be increased proportionally.

1.1 Premises, test bays and equipment will be considered suitable if they meet the requirements laid out in "Requirements for Authorisation for Vehicle Testing Station (Common to all Classes)”.

1.2 Test Bay.

A test bay with:

a) vehicle entrances and exits at least 2.4m high by 2.4m wide (for plate brake testers see brake testing section, Para 4.5d.)

b) a width of at least 3.6m. On a side by side layout bay size may overlap providing a 600mm clearance/working space is provided between equipment

c) headroom of at least 2.4m (except over a lift - see d)

d) headroom over a lift of at least 3.8m measured from the platform surfaces when fully lowered

(i) the headroom must extend 500mm further than the outer edges of the lift platforms

(ii) extending 500mm to the front of the platforms

1.3 Equipment Layout.

a) Example equipment layouts are shown at Annex A.

2. Underside Inspection.

The designated means of inspecting the underside of vehicles will be considered suitable if either a lift or a pit meeting the following is provided:

2.1 Lift.

A wheel supporting platform lift

a) platforms without upstands or guard rails at least 3.9m long

b) rolled edges or vertical rails for jacking equipment must not be more than 25mm higher than the platform

c) the platform length does not include access ramps

d) if a scissor lift is used, the scissors must be located underneath the platforms, allowing unobstructed access between them

e) platform surfaces capable of being raised at least 1.5m from the floor. Measured from the floor on which the lift is mounted

f) a minimum of at least 760mm (may be reduced to 600mm if testing narrow track vehicles) between the inner edges of the platforms and at least 1.9m between the outer edges

g) a safe working load (SWL) of at least 3 tonnes clearly marked on the lift

h) jacking equipment clearly marked with a minimum SWL of 1.5 tonnes, capable of simultaneously raising both front or both rear wheels. Duplicated jacking equipment is acceptable

i) captive bearing based turning plates, positively secured to the platforms, which permit the steered wheels to be turned freely from lock to lock. The turning plates must move laterally across the full platform width. When installed there must be a minimum distance of 3.35m from the centre of the turning plates to the drive on end of lift platform

j) chocks that operate automatically when the lift is raised. The 3.35m dimension for turning plates must not interfere with operation of the chocks. On non drive through layouts permanent chocks may be fitted to the non drive on end

k) confirmation in writing by the lift installer that the installation of the lift complies with BS EN 7980:2003. Vehicle lifts with CE markings and modifications to existing vehicle lifts should conform to BS EN 1493:1999 regarding safety distances for toe protection

l) Automated Test Lane (ATL) or One Person Test Lane (OPTL):

• Wheel play detectors from the DVSA list of acceptable equipment, securely fixed to the lift

• At least 3.35m from the drive on end of the lift platforms to the centre line of the wheel play detectors. The 3.35m dimension for wheel play detectors must not interfere with operation of the chocks

• Written declaration from the hoist manufacturer (not installer) that the hoist is suitable to be fitted with wheel play detectors

2.2 Pit.

A pit with

a) an uninterrupted working length of at least 3.9m

b) a width of at least 760mm and not more than 920mm over the working length measured across both pit walls (this may be extended up to 1300mm if used in combination with Class 7)

c) a depth of at least 1.5m and not more than 1.8m, over the working length. Staging may be used to meet this requirement

d) adequate access for personnel which does not intrude on the working dimensions. Access steps may encroach on the required dimensions to an entrance/exit door or wall provided there is a minimum clearance width of not less than 600mm

e) sealed to prevent the ingress of water

f) jacking equipment as required for a lift. Rolled edges and vertical rails for jacking equipment must not exceed 25mm height

g) captive bearing based turning plates, positively secured to the floor which permits the steered wheels to be turned freely from lock to lock (See Note)

h) if ATL or OPTL: combined steering and wheel play detectors on DVSA’s list of acceptable equipment. No part of the installation should be within 1.5m of the pit working length drive on end. (See Note)

Note: The location of turning plates and play detectors must be that the tester has adequate space to safely inspect all the items required when stood in the pit.

3. Headlamp Aim Testing.

A headlamp aim testing facility will be considered suitable if the following is provided:

3.1 A calibrated rail mounted 2005 specification headlamp tester on DVSA’s latest list of Acceptable Equipment.

3.2 A headlamp tester installation with

a) a designated vehicle standing area which is certified as flat and level to within +/- 6mm in any 3m and

(i) a clearly outlined area of floor 3.6m long measured from the datum line by 2.1m wide, which may

• be the lift platforms (Lift platforms must rest on positive stops when lowered)

• straddle a pit or roller brake tester

• be the plates of a plate brake tester

(ii) if during headlamp testing vehicle wheels rest on turning plates which are not longitudinally adjustable by at least 600mm, they must be within the +/- 6mm limits

(iii) additional equipment fitted in the standing area must comply with the +/- 6mm level requirements

b) rails certified as level to within +/-2mm and parallel to the standing area. The rails must be straight and the headlamp tester must not have significant rock or twist at any point along the rails

The certificate for 'a' and ‘b’ above must show height measurement from a level plane at all intersecting points on a 300mm (max) square grid covering the standing area and at points 300mm (max) apart on the rails

It must be signed by a competent person, such as a surveyor, manufacturer's representative or agent and include date, status, address of firm and VTS address. A copy must be provided to DVSA for the garage file

c) 600mm clearance behind the headlamp aim tester optical head. Floor mounted equipment must not be installed in this area

d) the standing area must be durably and clearly marked with a datum line (or lines) at the headlamp tester manufactures operational tolerance limits for positioning the vehicle headlamp in relation to the headlamp tester. 3.3 Headlamp aim equipment operating instructions must be available.

4. Brake Testing.

Brake testing equipment will be considered suitable if the following are provided

4.1 A calibrated decelerometer on DVSA's latest List of Acceptable Equipment and

4.2 A calibrated roller brake tester or a calibrated plate brake tester that is

a) on DVSA's latest List of Acceptable Equipment or

b) if an ATL lane: Approved for ATL use on DVSA’s latest List of Acceptable Equipment.

4.3 Roller/plate brake tester user/operator instructions

4.4 Roller Brake Tester.

A roller brake tester (RBT)must be installed so that

a) it is centrally located in an unobstructed working area at least 9.0m long and at least 2.4m wide. At least 3.35m to the front and rear of the RBT centre line should be substantially level (which in good building practice is within +/- 12mm of a level plane). The remainder of the area must not exceed a 10% slope (100mm in 1m) Part of the brake testing standing area can be outside the building, providing the first part of the RBT floor plate is at least 1.5m inside the building (where a doorway meets the class 7 width requirement then the 1.5m can be measured from the RBT centre line)

In the case of a 'drive-through' layout where the roller brake tester is fitted AFTER the lift or pit there shall be a clear distance of at least 3.35m between lift platforms and the RBT centre line. Lead-off ramps from floor mounted lifts shall not encroach on this area

b) any part of a roller brake tester is at least 600mm from an inspection pit, lift platform or lift recess (except cross pit rollers)

c) it is in accordance with the manufacturers instructions

d) the console is positioned to be easily read whilst performing the test

e) when a cross-pit RBT is installed there must be an isolator that prevents operation of the RBT when a person is in the pit. It must be positioned

4.5 Plate Brake Tester.

A plate brake tester (PBT) must be installed so that

a) it is certified as installed in accordance with the manufacturer’s instructions

b) the plates are centrally located in a substantially level test area which (including approach and run-off area) is at least 3.0m wide

c) a clear area of 4.5m shall be provided in advance of the plate brake tester. This area must be substantially level and any gradient must not exceed 5% (50mm in 1m) nor ther equipment positioned within it. All or part of the 4.5m can be outside the building. Where it is perceived that there may be a safety risk, barriers and/or warning signs may be required along the approach area and/or the run off area

d) doorways positioned within the 4.5m approach area must be at least 3m wide

e) where the plate surface is not flush with the surrounding floor, lead on and off ramps must be located at least 600mm from any doorway

f) a clear run off distance of 3.0m shall be provided after the PBT working surface (this must not include any part of the lift or lead on ramps)

g) in the case of a 'drive-through' layout where the plate tester is fitted AFTER the lift or pit there shall be a clear distance of 4.5m between them. Lead-off ramps from floor mounted lifts shall not encroach on this area

h) the console is positioned to be easily read whilst performing the test.

5. Emissions Testing.

All class 4 testing stations must have the following emissions testing equipment.

5.1 Spark Ignition Engine Emissions.

Exhaust gas analysis equipment will be considered suitable for all spark ignition engine vehicles if the following is provided

a) a calibrated exhaust gas analyser on DVSA's latest List of Acceptable Equipment suitable for all spark ignition vehicles

b) gas analyser user/operator instructions

c) confirmation that the analyser contains the current up to date database.

5.2 Diesel Engine Emissions.

Diesel smoke test equipment will be considered suitable if the following is provided

a) a calibrated diesel smoke meter on DVSA's latest List of Acceptable Equipment

b) smoke meter user/operator instructions.

6. Class 3 Only Testing.

Where only Class 3 testing is conducted the requirements for Class 4 are varied as follows

6.1 Premises, Test Bay and Equipment Layout.

a) Premises: (No variations)

b) Test Bay

• Vehicle entrances and exits at least 2.3m wide and 2.0m high

• Bay width at least 3.2m • Bay headroom at least 2.1m

• Headroom over a lift of at least 3.2m

c) Equipment layout

• With a clearance of at least 900mm to the front and rear of a lift or pit to any entrance/exit door or wall.

6.2 Underside Inspection.

a) Lift

• Platforms at least 3.00m long

• A safe working load (SWL) of at least 1.5 tonnes clearly marked on the lift

• A suitable method of supporting the ‘single wheel’ of any three wheeled vehicle on a firm surface with a captive bearing based turning plate. A SWL of at least 500kg must be clearly marked on the support

• Jacking equipment clearly marked with a minimum SWL of 500kg

• Captive bearing based turning plates, positively secured to the platforms, which permit the steered wheels to be turned freely from lock to lock. The turning plates must move laterally across the full platform width

• When installed there must be a minimum distance of 2.35m from the centre of the turning plates to the drive on end of lift platforms.

b) Pit:

• An uninterrupted working length of at least 3.0m with a single bridge and turning plate

• A suitable method of supporting the ‘single wheel’ of any three wheeled vehicle on a firm surface with a captive bearing based turning plate. A safe working load SWL of at least 500kg must be clearly marked on the support

• Jacking equipment clearly marked with a minimum SWL of 500kg. 6.3 Headlamp Aim Testing. A designated vehicle standing area at least 3.0m long and 1.8m wide 6.4 Brake Testing.

a) A calibrated Category A decelerometer on DVSA’s latest List of Acceptable Equipment

b) A roller brake tester must be installed so that It is centrally located in an unobstructed working area at least 7m long and 3.2m wide

c) A plate brake tester must be installed so that

• The PBT is located in a substantially level test area which (including the approach and run-off area) is at least 3.6m wide. The PBT must be situated with at least 2.0m clear space, on the side of the measuring plate, from the PBT centre line

• Doorways positioned within the 4.5m approach to the plate brake tester must be at least 3.6m in width (to enable vehicles to be off-set to test the single wheeled axle).

Note: The brake testing facility must be able to cater with either a single front or rear wheel configuration.

6.5 Emissions Testing.

Not required for Class 3 testing.

7. Dual Class Premises (Class 3 and 4)

7.1 Premises and equipment considered suitable for Class 4 testing will also be accepted for Class 3, and 3-wheeled Class 4 testing if the underside inspection facility has the following

a) A suitable method of supporting the 'single wheel' of any three wheeled vehicle on a firm surface and on a turning plate. A single wheel support must cater for single front or rear wheel configuration and there must be acceptable arrangements for testing headlamp aim, if applicable, for both wheel layouts

b) Suitable jacking arrangements. If the jacking equipment is unsuitable for raising a 3 wheeler single wheel there must be suitable additional equipment of 500kg capacity.


Requirements for Authorisation layout drawings
Class 4 headlamp aim dimensions
Class 4 brake standing area

D5 Class 5 Vehicles

INSTALLATION AND EQUIPMENT REQUIREMENTS

November 2009

The Driver and Vehicle Standards Agency, on behalf of the Secretary of State appoints Authorised Examiners and Designated Councils to carry out inspections known generally as MOT tests. This document sets out the additional requirements that must be met for testing Class 5 vehicles.

IMPORTANT: THIS DOCUMENT SHOULD BE READ IN CONJUNCTION WITH THE REQUIREMENTS FOR AUTHORISATION FOR A VEHICLE TEST STATION (COMMON TO ALL CLASSES) AND REQUIREMENTS FOR AUTHORISATION FOR AUTHORISED EXAMINERS.

WARNING: Applicants are advised not to proceed with alterations to buildings or purchase of equipment, etc, before receiving written approval in principle from the Driver and Vehicle Standards Agency.

THE DIMENSIONS IN THIS SECTION ARE THE MINIMUM REQUIREMENTS FOR AUTHORISATION AS A VEHICLE TEST STATION FOR CLASS 5 VEHICLES.

The dimensions of your test bay should take into account the requirements of your business. When considering the contents of this document you should be aware that the equipment and/or layout selected may affect the type of vehicle able to be tested.

Contents

1. Requirements for Class 5 Testing.

2. Premises, Test Bay and Equipment Layout.

3. Underside Inspection.

4. Headlamp Aim Testing.

5. Brake Testing.

6. Emissions Testing Equipment.


1. Requirements for Class 5 Testing.

1.1 There are three categories for Class 5 testing, these being:-

a) Category 1: all single deck vehicles.

Note: Class 5 lightweight vehicle premises have the same requirements as for Class 7.

b) Category 2: double deck vehicles.

c) Category 3: articulated vehicles.

Note: Normally only a drive through layout will be accepted where approval is sought to test articulated vehicles.

2. Premises, Test Bay and Equipment Layout.

Premises, test bays and equipment will be considered suitable if they meet the requirements laid out in "Requirements for Authorisation for Vehicle Testing Station (Common to all Classes)”.

2.1 Premises with:

a) a facility to prevent the build-up of exhaust fumes, either by means of ventilation or by exhaust extraction equipment for connection to the exhaust pipes of vehicles.

2.2 A test bay with:

a) vehicle entrances and exits at least 4.6m high and 4.2m wide for double deck vehicles; 3.7m high and 4.2m wide for single deck vehicles

b) a width of at least 4.5m

c) headroom of at least 5.0m for double deck vehicles and 4.0m for single deck vehicles (except over a lift)

d) headroom over a lift of at least 6.3m for double deck vehicles or 5.3m for single deck vehicles, measured from the platform surfaces when fully lowered, extending over an area of at least 1.5m on each side of the lift longitudinal centre and at least 6.5m fore and aft of the lift transverse centre line.


3. Underside Inspection.

The designated means of inspecting the underside of vehicles will be considered suitable if either a lift or a pit meeting the following is provided.

3.1 Lift:

A wheel supporting platform lift:

a) platforms without upstands or guard rails at least 7.0m long

b) rolled edges or vertical rails for jacking equipment must not be more than 25mm higher than the platform

c) the platform length does not include access ramps

d) if a scissor lift is used, the scissors must be located underneath the platforms, allowing unobstructed access between them

e) platform surfaces capable of being raised at least 1.45m from the floor. Measured from the floor on which the lift is mounted

f) a width between posts should be 2.88m

g) minimum width of platforms 650mm

h) a minimum width of 2.55m between the outer edges of the platforms

i) a minimum width of 800mm between the inner edges of platforms

j) a safe working load (SWL) of at least 12 tonnes; the SWL to be clearly marked on the lift

k) jacking equipment (preferably power operated)

i. on a trolley platform able to move an appropriate distance along the lift

ii. clearly marked with a minimum SWL of 6.0 tonnes

iii. capable of simultaneously raising both front wheels of any vehicle, using the recommended test procedures and jacking points

iv. It must also be capable of lifting vehicles fitted with independent suspension

l) at least two chocks, permanent chocks may be fitted at the platform forward ends, if not a 'drive-through' installation should conform to BS EN 1493:1999 regarding safety distances for toe protection

m) confirmation in writing by the lift installer that the installation of the lift complies with BS 7890:2003. Vehicle lifts with CE marking and modifications to existing vehicle lifts

n) a satisfactory 'intercom' system between the examiner and the assistant. Means of communication will be considered on their merits

o) wheel play detectors may be installed on each side of the lift at the point where the jack will be used and if installed must be controlled by a "wandering" hand control at this point so that the tester may remain close by a wheel when the wheel play detector is operated to inspect for wear.

3.2 A pit with:

a) an uninterrupted working length of at least 13.0m (may be reduced to a minimum of 10m if two cross tunnels, one at either end are provided)

b) a width of at least 800mm and not more than 1.3m, over the working length

c) a depth of at least 1.4m and not more than 1.8m, over the working length. Staging may be used to meet this requirement

d) the capacity to accommodate the weight of all vehicles that fall into the category to be tested

e) sealed to prevent the ingress of water

f) jacking equipment preferably power operated, on a trolley platform able to move an appropriate distance along the pit. Having a minimum SWL of 6.0 tonnes, capable of simultaneously raising both front wheels of any vehicle using the recommended test procedures and jacking points. It must also be capable of lifting vehicles fitted with independent suspension

g) adequate access for personnel which does not intrude on the working dimensions, there must be at least one method of easy access either by a staircase at one end of the pit or by a cross tunnel, and adequate escape facilities either at the other end of the pit or along its length

h) a satisfactory 'intercom' system between the examiner and the assistant. Means of communication will be considered on their merits

i) any upstands/guard rails if fitted, to be no higher than 25mm

J) wheel play detectors may be installed on each side of the pit at the point where the jack will be used and if installed must be controlled by a "wandering" hand control at this point so the tester may remain close by a wheel when the wheel play detector is operated to inspect for wear.


4. Headlamp Aim Testing.

A headlamp aim testing facility will be considered suitable if the following is provided:

4.1 A rail mounted headlamp tester on DVSA’s latest List of Acceptable Equipment

4.2 A headlamp tester installation with:

a) a designated vehicle standing area which is certified as flat and level to within ± 6mm in any 3.0m and is either, a clearly marked area of floor 11.0m long by 3.0m wide, which may straddle a pit, or roller brake tester, or is the lift platforms

b) rails mounted and certified as parallel to within ± 2mm of the standing area plane

i) The certificate for 'a' and 'b' above must show height measurement from a level plane at all intersecting points on a 500 mm (max) square grid covering the standing area and at points 300mm (max) apart on the rails. It must be signed by a competent person, such as a surveyor, manufacturer’s representative or agent and include date, status, address of firm and VTS address. A copy must be provided to DVSA for placing on the garage file. If the Roller Brake Tester encroaches on the standing area then the standing area levels must include the cover plates and meet the ±6 mm requirements

ii) If the lift platforms form part of the standing area then steel plates must be fitted under automatic chocks. If the lift is also used as the designated standing area for headlamp testing, the platforms must rest on fixed stops when lowered

c) equipment correctly aligned to the standing area and positioned to take account of the vertical and horizontal location of headlamps tested

d) 1.0m (600mm for 2005 specification equipment) clearance at the rear of the tester optical head. Floor mounted equipment such as brake testers must not be installed in this area

e) the standing area must be durably and clearly marked with a datum line (or lines) at the headlamp tester manufactures operational tolerance limits for positioning the vehicle headlamp in relation to the headlamp tester.

f) any other test equipment within the standing area arranged so that it does not interfere with the proper testing of headlamps

g) additionally, in all installations, it is recommended that the rails are sunk into the ground to avoid any excess wear and tear on them. Where vehicles are driven over them the rails must be recessed or suitably protected.

4.3 Suitable arrangements for checking the alignment of the equipment with the standing area. Arrangements for checking alignment may consists of evidence provided either by a competent outside agency or by the VTS using the manufacturer's acceptable equipment. Provision must be made for checks to be carried out at no more than 6 monthly intervals and for records to be kept. It is acceptable if an alignment check is within the 6th calendar month in which the alignment was last checked.


5. Brake Testing.

Brake testing equipment will be considered suitable if the following are provided:

5.1 A calibrated decelerometer on DVSA’s latest List of Acceptable Equipment

5.2 A calibrated roller brake tester on DVSA’s latest List of Acceptable Equipment.

5.3 A roller brake tester (RBT) must be installed so that:

a) it is centrally located in an unobstructed, substantially level area, at least 22.0m long and 4.0m wide

b) 11.0m standing area to the rear of the RBT may extend outside a building provided the ground is substantially level is constructed of acceptable material and the roller brake tester bed plate is installed not less than 1.5 m from an entrance or exit

c) vehicles are substantially level while being tested (a gradient of not more than 5%)

d) the console is positioned so that it can easily be read by the tester performing the test on the vehicle

e) an intercom system allowing the tester to communicate with the assistant when any axle is positioned in the brake rollers

f) any part of the roller brake tester is at least 600mm from an inspection pit, lift platform or lift recess (except cross pit rollers)

g) when a cross-pit RBT is installed there must be an isolator that prevents operation of the RBT when a person is in the pit. It must be positioned so other equipment will not interfere with brake testing

h) there must be four chocks available for use in the roller brake test area

i) the RBT may be installed outside the building. The rollers should have a canopy to protect them from the rain and the console should be mounted in a suitable position protected from the weather and excessive exhaust fumes. The brake tester should be situated adjacent to the test bay with a viewing facility.

5.4 roller brake tester user/operator instructions are available.

5.5 suitable data on ABS warning systems is available.

5.6 a means of determining brake efficiency and imbalance from the roller brake tester readings is available.

5.7 suitable arrangements are made for re-calibration of the decelerometer, and the roller brake tester.


6. Emissions Testing.

All class 5 testing stations must have the following emissions testing equipment:

6.1 Spark Ignition Engine Emissions.

Exhaust gas analysis equipment will be considered suitable for all spark ignition engined vehicles if the following is provided:

a) a calibrated exhaust gas analyser on DVSA’s latest List of Acceptable Equipment

b) gas analyser user/operator instructions c) confirmation that the analyser contains the current up to date data base.

6.2 Diesel Engine Emissions.

Diesel smoke test equipment will be considered suitable if the following is provided:

a) a calibrated diesel smoke meter on DVSA’s latest List of Acceptable Equipment.

b) Smoke meter user/operator instructions



D6 Class 7 Vehicles

INSTALLATION AND EQUIPMENT REQUIREMENTS

The Driver and Vehicle Standards Agency, on behalf of the Secretary of State appoints Authorised Examiners and Designated Councils to carry out inspections known generally as MOT tests. This document sets out the additional requirements that must be met for testing Class 7 vehicles.

IMPORTANT: THIS DOCUMENT SHOULD BE READ IN CONJUNCTION WITH THE REQUIREMENTS FOR AUTHORISATION FOR A VEHICLE TEST STATION (COMMON TO ALL CLASSES) AND REQUIREMENTS FOR AUTHORISATION FOR AUTHORISED EXAMINERS.

WARNING: Applicants are advised not to proceed with alterations to buildings or purchase of equipment, etc, before receiving written approval in principle from the Driver and Vehicle Standards Agency.

THE DIMENSIONS IN THIS SECTION ARE THE MINIMUM REQUIREMENTS FOR AUTHORISATION AS A VEHICLE TEST STATION FOR CLASS 7 VEHICLES.

The dimensions of your test bay should take into account the requirements of your business. When considering the contents of this document you should be aware that the equipment and/or layout selected may affect the type of vehicle able to be tested.

Contents

1. Premises, Test Bay and Equipment Layout.

2. Underside Inspection.

3. Headlamp Aim Testing.

4. Brake Testing.

5. Emissions Testing.


1. Premises, Test Bay and Equipment Layout.

The test bay and layout dimensions stated are the minimumrequirements measured from the inside of walls and doors, as appropriate. If there is a capability to test longer wheel based vehicles i.e. if the lift will accommodate more than 4.2m wheelbase and the headlamp standing area is at the minimum requirements then the headlamp standing area dimensions will take precedence and a 4.2m wheelbase would be the longest which could be tested. If a longer dimension is required then all other dimensions must be proportional to this, i.e. headlight standing area must be increased proportionally.

1.1 Premises, test bays and equipment will be considered suitable if they meet the requirements laid out in “Requirements for Authorisation for Vehicle Testing Station (Common to all Classes)”. Class 5 lightweight requirements are as Class 7 conditions of appointment.

1.2 Test Bay:

A test bay with:

a) vehicle entrances and exits at least 3.2m high by 3.0m wide. If part of the brake test standing area the door must be at least 3.5m wide (For Plate brake testers see brake testing section, Para 4.5d)

b) a width of at least 4.2m

c) headroom of at least 3.2m (except over a lift)

d) headroom over a lift of at least 4.8m measured from the platform surfaces when fully lowered

(i) the headroom must extend 500mm further than the outer edges of the lift platforms

(ii) extending 500mm to the front of the non drive on end of the lift platforms and 1m to the rear of the drive on end of the lift platforms.

2. Underside Inspection.

The designated means of inspecting the underside of vehicles will be considered suitable if either a lift or a pit meeting the following is provided:

2.1 Lift.

A wheel supporting platform lift with:

a) platforms without upstands or guard rails, at least 4.8m long

b) rolled edges or vertical rails for jacking equipment must not be more than 25mm higher than the platform

c) the platformlength does not include access ramps

d) if a scissor lift is used, the scissors must be located underneath the platforms, allowing unobstructed access between them

e) platformsurfaces capable of being raised at least 1.4m from the floor. Measured from the floor on which the tester stands

f) Adjustable platforms which allow the class of vehicle to be tested. A minimum of at least 760mm between the inner edges of the platforms and at least 2.1m between the outer edges

g) a safe working load (SWL) of at least 3.5 tonnes clearly marked on the lift

h) jacking equipment clearly marked with a minimum SWL of 2.6 tonnes, capable of simultaneously raising both front or both rear wheels. Duplicated jacking equipment is acceptable

i) heavy duty captive bearing based turning plates, positively secured to the platforms, which permit the steered wheels to be turned freely from lock to lock. The turning plates must move laterally across the full platform width. When installed there must be a minimum distance of 4.2m from the centre of the turning plates to the drive on end of lift platforms

j) chocks that operate automatically when the lift is raised. The 4.2m dimension for turning plates must not interfere with operation of the chocks. On non-drive through layouts permanent chocks may be fitted to the non drive on end

k) confirmation in writing by the lift installer that the installation of the lift complies with BS 7890:2003. Vehicle lifts with CE marking and modifications to existing vehicle lifts should conform to BS EN 1493:1999 regarding safety distances for toe protection

l) if Automated Test Lane (ATL) or One Person Test Lane (OPTL):

• wheel play detectors from the DVSA List of Acceptable Equipment, securely fixed to the lift

• at least 4.2m from the drive on end of the lift platforms to the centre line of the wheel play detectors. The 4.2m dimension for wheel play detectors must not interfere with operation of the chocks

• written declaration from the hoist manufacturer (not installer) that the hoist is suitable to be fitted with wheel play detectors

2.2 Pit.

A pit with:

a) an uninterrupted working length of at least 6.0m

b) a minimum width of 760mm and not more than 1.3m over the working length measured across both pit walls

c) a depth of at least 1.4m and not more than 1.8m, over the working length. Staging may be used to meet this requirement

d) adequate access for personnel which does not intrude on the working dimensions. Access steps may encroach on the required dimensions to an entrance/exit door or wall provided there is a minimum clearance width of not less than 600mm

e) sealed to prevent the ingress of water

f) jacking equipment as required for a lift. Rolled edges and vertical rails for jacking equipment must not exceed 25mm height

g) suitable captive bearing based turning plates, positively secured to the floor which permit the steered wheels to be turned freely from lock to lock (See Note)

h) if ATL or OPTL combined steering and wheel play detectors on DVSA’s list of acceptable equipment. No part of the installation should be within 1.5m of the pit working length drive on end. (See Note)

Note: The location of turning plates, steering and wheel play detectors must be that the tester has adequate space to safely observe the items required to be observed when stood in the pit.

3. Headlamp Aim Testing.

A headlamp aim testing facility will be considered suitable if the following is provided:

3.1 A calibrated rail mounted headlamp tester on DVSA’s latest List of Acceptable Equipment

3.2 A headlamp tester installation with: a) a designated vehicle standing area which is certified as flat and level to within +/- 6mm in any 3m and:

(i) is a clearly outlined area of floor of 4.5m long measured from the datum line by 2.5m wide, which may

• be the lift platforms (lift platforms must rest on positive stops when lowered

• straddle a pit or roller brake tester.

• be the plates of a plate brake tester.

(ii) additional equipment fitted in the standing area must comply with the +/-6mm level requirement

b) rails certified as level to within +/- 2mm and parallel to the standing area. The rails must be straight and the headlamp tester must not have significant rock or twist at any point along the rails.

The certificate for 'a' and 'b' above must show height measurement from a level plane at all intersecting points on a 300 mm (max) square grid covering the standing area and at points 300mm (max) apart on the rails.

It must be signed by a competent person, such as a surveyor, manufacturer’s representative or agent and include date, status, address of firm and VTS address. A copy must be provided to DVSA for the garage file

c) 600mm clearance behind the headlamp aim tester optical head. Floor mounted equipment must not be installed in this area

d) the standing area must be durably and clearly marked with a datum line (or lines) at the headlamp tester manufactures operational tolerance limits for positioning the vehicle headlamp in relation to the headlamp tester.

3.3 Headlamp aim equipment operating instructions must be available.


4. Brake Testing.

Brake testing equipment will be considered suitable if the following are provided:

4.1 A calibrated decelerometer on DVSA's latest List of Acceptable Equipment and

4.2 A calibrated roller brake tester or a calibrated plate brake tester that is:

a) on DVSA's latest List of Acceptable Equipment or

b) if an ATL lane: Approved for ATL use on DVSA’s latest List of Acceptable Equipment

4.3 Roller/plate brake tester user/operator instructions.

4.4 Roller Brake Tester.

A roller brake tester (RBT)must be installed so that:

a) it is centrally located in an unobstructed working area at least 14m long and at least 3.5m wide. At least 4.2m to the front and rear of the RBT centre line should be substantially level (which in good building practice is within +/- 12mm of a level plane). The remainder of the area must not exceed a 10% slope (100mm in a 1m). Part of the brake testing standing area can be outside the building, providing the RBT centre line is at least 1.5m inside the building

in the case of a 'drive-through' layout where the roller brake tester is fitted after the lift or pit there shall be a clear distance of at least 4.2m between them. Lead-off ramps from floor mounted lifts shall not encroach on this area

b) any part of a roller brake tester is at least 600mm from an inspection pit, lift platform or lift recess

c) it is installed in accordance with the manufacturer’s instructions

d) the console is positioned to be easily read by the tester performing the test

e) when a cross-pit RBT is installed, there must be an isolator that prevents operation of the RBT when a person is in the pit. It must be positioned so other equipment will not interfere with brake testing. i.e. turning plates.

4.5 Plate Brake Tester.

A plate brake tester must be installed so that:

i. it is certified as installed in accordance with the manufacturer’s instructions

ii. the plates are centrally located in a substantially level test area which (including approach and run-off area) is at least 3.6m wide

iii. a clear area of 7.0m shall be provided in advance of the plate brake tester. This area must be substantially level and any gradient must not exceed 5% (50mm in 1m) nor have any other equipment positioned within it. All or part of the 7.0m can be outside the have any other equipment positioned within it. All or part of the 7.0m can be outside the building. Where it is perceived that there may be a safety risk, barriers and/or warning signs may be required along the approach area and/or the run - off area

iv. doorways positioned within the 7m approach area must be at least 3.6m wide

e) where the plate surface is not flush with the surrounding floor, lead on and off ramps must be located at least 600mm from any doorway

f) a clear run off distance of 4m shall be provided after the plate brake tester working surface (this must not include any part of the lift platforms)

g) in the case of a 'drive-through' layout where the plate tester is fitted AFTER the lift or pit there shall be a clear distance of 7m between them. Lead off ramps from floor mounted equipment shall not encroach on this area

h) the console is positioned so that it can easily be read whilst performing the test.


5. Emissions Testing Equipment.

All class 7 testing stations must have the following emissions testing equipment:

5.1 Spark Ignition Engine Emissions. Exhaust gas analysis equipment will

a) a calibrated exhaust gas analyser on DVSA's latest List of Acceptable Equipment

b) gas analyser user/operator instructions

c) confirmation that the analyser contains the current up to date data base.

5.2 Diesel Engine Emissions. Diesel smoke test equipment will be considered suitable if the following is provided

a) a calibrated diesel smoke meter on DVSA's latest List of Acceptable Equipment

b) smoke meter user/operator instructions