Appendix 1. MOT manager Training

Contents

A Who to Train

B Timing of Training

C Validity of Training

D Apply for Training

E Course content

F Departure of the Trained AEDM from the AE

G Authorised Examiners in Receivership etc


A Who to Train

1. If the application to become an AE is from an individual he must take on the AEDM role and have achieved a Level 3 Award in MOT Test Centre Management or have attended the previously named MOT Managers’ Course or Authorised Examiners’ course.

2. If the application is from a partnership, the partner who will exercise the most direct control over all MOT testing operations must be the one to perform the AEDM role and have achieved a Level 3 Award in MOT Test Centre Management or have attended the previously named MOT Managers’ Course or Authorised Examiners’ course.

3. If the application is from a company, the director or an officer of the company having direct responsibility for all MOT testing operations at all sites, must be the one to perform the AEDM role. This person must have achieved a Level 3 Award in MOT Test Centre Management or have attended the previously named MOT Managers’ Course or Authorised Examiners’ course.

4. If the application is from a Designated Council, then a senior council officer having direct responsibility for all MOT testing operations must be the one to perform this role and attend have achieved a Level 3 Award in MOT Test Centre Management or have attended the previously named MOT Managers’ Course or Authorised Examiners’ course.

5. In the case of large organisations with multiple sites the AE may nominate the senior manager who has direct responsibility for all MOT testing operations at all sites, to perform the AEDM role. This person must have successfully attended a Level 3 Award in MOT Test Centre Management or have attended the previously named MOT Managers’ Course or Authorised Examiners’ course.


B Timing of Training

1. Normally, training must be completed before the authorisation can be granted. 2. In cases where a new authorisation becomes necessary only because a business undergoes one of the changes indicated below, the authorisation can be granted before training has taken place, provided that a suitable person is trained within 35 working days of the change. Failure to complete the necessary training within the specified period will result in cessation. These changes are:

a. A sole trader takes on a partner or forms a company of which he is a director;

b. A partnership splits up but an untrained partner continues the business as a sole trader;

c. A partnership splits up but one untrained partner continues in a new partnership or as a director of a company; the same would apply if more than one of the untrained partners stayed with the new partnership or company;

d. A partnership that had originally applied for authorisation before 1 April 1995, and therefore did not need to have a trained person, is reconstituted by the addition or departure of one partner or more and therefore is now required to have a trained person in the partnership;

e. A receiver or manager 'of the body's undertaking' (see later) is appointed for a company;

f. If a company is wound-up or ceases to manage the VTS but the business continues

(i) Under another company with at least one director or officer of the former company;

(ii) As a partnership including at least one director or officer of the former company;

or

(iii) With one of the directors or officers of the former company as a sole trader.


C. Validity of Training

1. With two exceptions the training is valid indefinitely. The exceptions are:

a. When an AE has been subject to cessation for disciplinary reasons, the AEDM for that AE may be required to attend a further course before again being acceptable as a trained person. If the AEDM is judged to have been directly involved in the incident leading to cessation then retraining will be mandatory. In such cases retraining will normally be permitted only when the AE is eligible for re-authorisation.

b. When an AE is given a Formal Warning under DVSA’s disciplinary procedures, the AEDM for that AE may be required to attend a further course within 35 working days of the date that the AE is notified of the disciplinary action.

D. Apply for Training

A Level 3 Award in MOT Test Centre Management course is booked with a training provider. There is a charge for the course, which varies and is set by the individual course provider.

More information on courses can be found on https://www.gov.uk/find-mot-course.


1. The course will cover the knowledge, skills and responsibilities of becoming an MOT Manager. The course lasts at least 16 hours.

There are 4 parts to the course:

a. understand how to manage the legislative and compliance requirements of a vehicle test centre

b. know how to deal with customer service problems within a vehicle test centre

c. understand how to develop and supervise staff within a vehicle test centre

d. understand vehicle test centre quality system and quality audit

Assessments in the course

The course also includes: A multiple-choice question test, which must be passed in order to qualify The course provider will provide further information on the content and structure of their course.


F. Departure of the trained AEDM from an AE

If a trained MOT Manager ceases to perform the AEDM role within an Authorisation in which such a person is required there are three possibilities:

1. If the AE concerned is a sole trader the authorisation automatically ceases when that individual is no longer in active control of the business. Testing must cease no later than the date on which the AEDM actually leaves, and may not restart until DVSA authorises a new AE.

2. In the case of a partnership, in which the AEDM must be a partner, the AEDM's departure means that the authorisation automatically ceases. Testing must cease no later than the date on which the AEDM actually leaves, and may not restart until DVSA authorises a new AE. Where none of the partners or sole proprietor of the new entity is a trained MOT Manager, authorisation may be granted prior to training taking place. A new AEDM must be notified to DVSA and training must be completed within 35 working days of the date of authorisation of the new entity. If by the end of that period the new entity does not have a trained MOT Manager, testing must cease and may not restart until the appropriate person has been trained. This requirement applies even if, for administrative convenience, the same AE number is retained.

3. If the AE is a company, the AEDM’s departure must be reported immediately to DVSA. Testing may continue provided that a new AEDM is notified to DVSA and training is then completed within 35 working days of the previous AEDM’s departure. If by the end of that period the company does not have a trained MOT Manager, testing must cease and may not restart until the appropriate person has been trained.


G. Authorised Examiners in receivership etc.

Under the Regulations a company's authorisation ceases if "a receiver or manager of the body's undertaking is appointed" (for simplicity this person will be referred to hereafter as 'the receiver'). DVSA tries in such circumstances to authorise the receiver as quickly as possible to minimise the upset. Should the receiver not have attended an MOT Managers Course, this will not delay their authorisation provided that the receiver (or in the case of large organisations, a senior member of the receiver's team) completes the MOT Managers Course within 35 working days of the new authorisation being granted.